By
Emmanuel Legrand
The
success to placing music is based on knowledge, opportunism and
building a network of music supervisors. A previous instalment looked
at the way the synch market works in Hollywood. Here are ten tips on
how to better approach this market and maximise your chances to place
music, based on discussions and comments from MusExpo's Synch Summit
in April 2014.
1
- Do your homework.
In
short: Make sure you know who does what and which shows they work on.
Key to a successful synch business is about building relationship.
But before you approach any music supervisor it is imperative to do
some basic works: identify the supervisors, try to understand how
they work, what shows they work on, what genre of music they need,
how they like it delivered, etc. To meet with supervisors, some
events such as MusExpo's Synch Summit or Mark Frieser's travelling Sync Summit (the most recent event was held in Paris and the next
one is in June in Los Angeles) can provide valuable access to some
key supervisors. At MusExpo's Synch Summit, over 20 supervisors
shared views with the audience, but most of all, they explained how
they worked, what they expected and the best way to deal with their
needs. This is usually the best way to gather info and start in the
competitive business of song placement. "Do some research,"
says brand consultant Lauri Lambert from L3 Entertainment. "We
get a lot of music that is inappropriate."
2
– Less is more
Do
not flood supervisors with too many tracks! Once you understand who
needs what, act wisely by trying to send what you consider are your
best tracks. What you send and how you send it in terms of format can
vary according to each supervisor. Some like MP3s, other still work
with CDs, others will make do with a link to a site where they can
download music files and data such as bios. For example, Cybele
Pettus, Sr. Music Supervisor at Electronic Arts, does not want CDs
and prefers download, and does not want to get more than three tracks
from one source. This requires to be selective. "Get me your
best stuff," advises one supervisor. "Be selective with
what you send," adds L3's Lambert. Some rights holders send
regular information to supervisors like Denmark's Iceberg which send
a newsletter every three weeks, with no more than three tracks with
instrumental versions and lyrics.
3
- Which genres fare best?
In
theory, there's no boundaries to what can be placed, it all depends
on the context, and the nature of the project, but some music genres
will do better than others. Instrumental tracks are always in need,
especially for on-air promos, and songs with strong musicality with
catchy hooks are in demand. Electronic music is a genre that does
cross boundaries and is "very popular," says Benjamin
Budde, head of creative at Budde Music & Global Publishing in
Berlin. "Classic songs from our catalogue, like 'Big In Japan'
also do well with synchs," adds Budde. Former Universal Music
Publishing CEO David Renzer, now chairman/CEO of the Spirit Music
Group, says synchs can also "continue to breathe life into
copyrights" with the use of catalogue material in series and
films. Renzer says "heritage" bands such as T-Rex or The
Who get good responses from music supervisors. But he states that
even an act without a recording deal such as Big Data, signed to
Spirit, has already "two or three synch deals in the pipeline."
Video games are song-intensive and tend to require upbeat, metal and
hip hop tracks, but not only, according to EA's Pettus. Hence the
importance to follow point 1.
4
– Clear rights beforehand and do not sell what you don't have.
Make
sure you have all the rights cleared from your end (especially for
songs using multiple samples). This will help speed up the process,
especially if time is an issue (see below), but it will also set the
foundation for a good relationship with supervisors. Providing lyrics
is also useful so that supervisors know from the outset if the songs
can be usable in a mainstream context. The worst case scenario for a
film studio or a TV production company is sued by a right owner who
had not given clearance for synch rights. This can singlehandedly
destroy a long established reputation with music supervisors (and can
also put the job of supervisors at risk). Iceberg CEO Manfred
Zahringer advises labels and publishers to talk their composers and
artists through the process beforehand and obtain their approval for
the use of their music in synchs at an early stage in the
relationship. "Some people do not want music in ads," he
explains. "I would not sign a band that would not want to do
ads." Another step is to clear everything, and make sure all the
rights holders and in the loop. "We are very careful about
clearances,' says Zahringer. "We would never forget [to list] a
composer and have not made a single mistake in 14 years. If you
forget one, supervisors are in deep shit and you are away from the
picture."
5
- One-stop-shop works better
Try
to bundle recording and publishing rights so that you end up offering
tracks that can be cleared through one single deal. The wrong
scenario is when a publisher approaches supervisors with a view to
propose track without either clearing recording right, or without
having checked with the artist if they are OK with the process.
Imagine if a supervisor likes your music, but then discovers that the
recording rights are not available because the artist does not want
to license music for ads, or TV shows (Tom Waits, for example).
Yasmine Gallus, manager song marketing at Budde Music in Berlin,
explains: "Sometimes it is hard to clear the masters and by the
time you manage to do it, the deal might be gone. When we don't have
the recording rights, we consult with the owners of the masters
beforehand."
6
– Time is of the essence: Be reactive and act quickly
In
an ideal world, supervisors would like to have enough time to secure
music and close deals. In reality, due to the amount of projects they
are in charge of, most of the deals are made under the gun. So those
who can react fast enough tend to get the best deals. "We win
[deals] because we are quick to react," explains Budde's Gallus.
Zahringer is adamant that "you should never let mails
unanswered," even it it means working in the middle of the night
to close a deal.
7
- Think metadata
The Fox synch team at MusExpo (Pic: KC Morse for A&R Worldwide) |
Memo
to rights holders: Metadata needs to be accurate, or you could lose a
lot. It is usually not on top of people's priorities but metadata is
a key component in the synch mix. During a panel at MusExpo, a Fox
music supervisor stated that too often tracks were sent to them
without accurate or complete metadata and urged rights holders to
ensure that correct metadata was embedded with each tracks. It
facilitates the identification of the songs and also helps
guaranteeing payment, especially if tracks travel around the world
with TV shows or films and can generate performing rights.
8
- Understand budget constraints, be flexible during negotiations
Budde Music's Benjamin Budde (Pic: KC Morse for A&R Worldwide) |
Not
everything gets licensed and not everything deserves six figure
cheques. Each project has its own budget, and a song placement on a
TV show that uses dozens of songs will not pay the same as a song in
the opening credits of a feature film. On-air synchs can trade for a
few hundred dollars, while TV shows can pay few thousands dollars for
a song, and songs on blockbusters can fetch go for six figures. With
advertising, superstars can claim several hundred thousands if not
over a million dollars for the use of a hit song, especially if this
is a global campaign. However, many experts point out that rates tend
to be under pressure, if not going down, but the amount of music
licensed is growing steadily. "Budgets are going down and if
sometimes you can succeed with one big sync, it is much better to
make sure that you have synchs on a rolling basis," says Budde.
Spirit's Renzer suggests to look at "the newer non traditional
synchs" such as online shows created strictly for online
purposes, or micro synchs for online usage. "Making your
copyrights available to be licensed at a lower cost is important,"
he explains. "You have to pursue al these new opportunities. For
example, YouTube and Vevo involve synch licensing so that's a new
area."
9
– Be patient – it takes time to build trustworthy relationships
Anyone
who has been in the business of synchs tells the same story: It does
not happen overnight. There is a learning curve to understand the
business, then time is needed to build a network of contacts, and
more time to make deals. But if you have to have the right repertoire
and the right approach it should pay dividends. "They [music
supervisors] have to believe in you as a trustworthy person and it
does not happen after just one meeting," says Zahringer, who
admits it took his two to three years to start navigating with some
confidence in the sector -- and he is learning all the time.
10
– Be persistent – do not give up, and try harder
Patience
is one thing but persistence in reaching out to music supervisors is
key to building a business, with the proviso that you have to be
careful not to "harass" them. "I sometimes waited four
to six years to get my first meeting [with some supervisors],"
says Zahringer. "It can take a while." For Spirit's Renzer,
the best advice to rights holders looking for synchs is
“persistence.” He elaborates, “It's a crowded business, there
are lots of people chasing that same opportunity so you have to be
persistent, have good judgement and sometimes be flexible on
deal-making. Make sure you also have the right tools – online
database, pitching tools – so that the process is made easy for the
end-user.” For Budde's Gallus success in this field is all about
building "strong relationships," but with an attitude. She
explains, "Focus on your artists and be passionate about your
artists. Supervisors know we are passionate about music, and that we
help build the profile of our artists. So make sure you are behind
the bands."
10bis
– Be lucky!
[Typed
while listening to Todd Terje's "It's Album Time" (Olsen
Records) and Irina Bjorklund's "La vie est une fete"]